The destruction of documents is a part of normal business operations. After all, there is often no need to keep documents that have exceeded their useful lifespan. Since space in the file cabinet is also a premium, these type of documents merely take up valuable room. But, because these documents can contain some confidential information, and with the increase in identity theft, it is important to have proof that these documents have been destroyed. These are some of the reasons why you need this piece of paperwork.
The Importance of proof of Destruction is for accountability from the service. This helps to establish that the service adequately destroyed the paperwork rather than selling it to the highest bidder. It is basically certified proof that the destruction happened. Any reputable service will provide this type of certificate as part of their accountability and responsibility to their clients in making sure that the confidential paperwork is destroyed properly.
Another reason that proof of destruction is important is establishing a record of the destruction of the paperwork. It is important to have a record of all activities related to the business, even those activities that involve destruction of paperwork. This is so that the business can keep track of when the paperwork was destroyed and can provide proof if needed for legal reasons or for informational requests.
The Importance of proof of Destruction can also be used to reassure individuals in the business that their personal information has been properly handled in destroyed documents. Since this paperwork is often a prime target for identity thieves, this reassurance is essential in protecting employees from this type of exposure. This will help to establish the knowledge that the business is taking care of its employees and cares about not exposing their personal information to the world.
These are the reasons why it is important to get proof that the destruction has occurred. While there are many ways an identity thief can get personal information, stopping this means of exposure should be a top priority for businesses. Thus, having proof that the documents were destroyed will ensure that the business is doing the right thing when it needs to get rid of its documents.
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